{"id":20642,"date":"2021-06-28T16:45:42","date_gmt":"2021-06-28T16:45:42","guid":{"rendered":"https:\/\/kindlepreneur.com\/?p=20642"},"modified":"2022-03-24T20:00:39","modified_gmt":"2022-03-24T20:00:39","slug":"proofreading-marks","status":"publish","type":"post","link":"https:\/\/kindlepreneur.com\/proofreading-marks\/","title":{"rendered":"Proofreading Marks: What Are They and How to Use Them"},"content":{"rendered":"\n<p>In today's digital world, much of <a href=\"https:\/\/kindlepreneur.com\/how-to-edit-a-book\/\">the editing we do<\/a> on manuscripts happens in Microsoft Word documents or our favorite writing software (<a href=\"https:\/\/www.atticus.io\/\" target=\"_blank\" rel=\"noreferrer noopener\">Atticus<\/a>, anyone?).<\/p>\n\n\n\n<p>But, many writers and editors recommend that you use a hard copy for proofreading. In fact, most proofreaders prefer working this way, but that also means that you'll get a manuscript back that's marred with proofreading marks.<\/p>\n\n\n\n<p>And if you're not sure what these marks mean, then the proofreading was pointless.<\/p>\n\n\n\n<p>Each proofreading symbol or mark has a specific meaning. They're designed to help you get your text as close as possible to perfect. So, let's look at the most common editing marks you'll see when you work with a proofreader.<\/p>\n\n\n\n<p><em>Want to know more about editing and editors? We've <a href=\"https:\/\/kindlepreneur.com\/book-editors\/\" target=\"_blank\" rel=\"noreferrer noopener\">got a master guide on the subject<\/a> that you will not want to miss.<\/em><\/p>\n\n\n\n<div class=\"toc\">\nIn this article, you will learn:\n<ol>\n<li>What proofreading marks are<\/li>\n<li>What you should know about them<\/li>\n<li>What are the specific symbols used in proofreading<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Table of contents<\/h2><ul><li><a href=\"#h-what-are-proofreading-marks\" data-level=\"2\">What Are Proofreading Marks?<\/a><\/li><li><a href=\"#h-what-to-know-about-proofreader-s-marks\" data-level=\"2\">What to Know About Proofreader's Marks<\/a><\/li><li><a href=\"#h-punctuation-marks\" data-level=\"2\">Punctuation Marks<\/a><\/li><li><a href=\"#h-operational-marks\" data-level=\"2\">Operational Marks<\/a><\/li><li><a href=\"#h-typography-marks-proofreading-abbreviations\" data-level=\"2\">Typography Marks & Proofreading Abbreviations<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-are-proofreading-marks\">What Are Proofreading Marks?<\/h2>\n\n\n\n<p>Put simply, proofreading marks are the shorthand symbols used by proofreaders to identify errors in a text. They are also used to give suggestions or point out formatting issues.<\/p>\n\n\n\n<p>Proofreading marks are usually left in the margins or within the text itself. This is why a proofreader will often ask for your manuscript to be double spaced, so as to provide room for these marks.<\/p>\n\n\n\n<p>With the popularization of <a href=\"https:\/\/kindlepreneur.com\/book-editing\/\">digital editing<\/a>, especially with the powerful tools of a word processor like Microsoft Word, these punctuation marks have fallen out of use for a large portion of the population.<\/p>\n\n\n\n<p>That said, they are still crucial to understand if you want to be a writer. Editors are still trained in the use of proofreading marks, and they are still widely used in some circles.<\/p>\n\n\n\n<div class=\"podcast-box\"><h7>Want to know more? Check out this podcast all about proofreading your work! <\/h7><iframe loading=\"lazy\" style=\"border: none;\" src=\"\/\/html5-player.libsyn.com\/embed\/episode\/id\/6994873\/height\/90\/theme\/custom\/autoplay\/no\/autonext\/no\/thumbnail\/yes\/preload\/no\/no_addthis\/no\/direction\/backward\/render-playlist\/no\/custom-color\/204a83\/\" width=\"100%\" height=\"90\" scrolling=\"no\" allowfullscreen=\"allowfullscreen\"><\/iframe>\n<a href=\"https:\/\/kindlepreneur.com\/itunes\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10134\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2017\/12\/Subscribe-to-Book-Marketing-Show-Podcast-on-iTunes.png\" alt=\"\" width=\"150\" height=\"45\"><\/a>                     <a href=\"https:\/\/kindlepreneur.com\/GooglePlay\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10133\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2017\/12\/Subscribe-to-Book-Marketing-Podcast-on-Google-Play.png\" alt=\"\" width=\"150\" height=\"45\"><\/a>                     <a href=\"https:\/\/kindlepreneur.com\/stitcher\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10132\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2017\/12\/Subscribe-to-Book-Marketing-Show-Podcast-on-Stitcher.png\" alt=\"\" width=\"150\" height=\"45\"><\/a><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-to-know-about-proofreader-s-marks\">What to Know About Proofreader's Marks<\/h2>\n\n\n\n<p>When you hand your text document over to a <a href=\"https:\/\/kindlepreneur.com\/best-proofreading-service\/\">proofreading service<\/a>, you can be fairly confident that the <a href=\"https:\/\/kindlepreneur.com\/copy-editing\/\">copyediting team<\/a> there is well versed in proofreading marks. You\u2019ll probably receive a <strong>style sheet <\/strong>(sometimes called a worksheet) from the proofreader. Or, if your book has already been through another <a href=\"https:\/\/kindlepreneur.com\/types-of-editing\/\">type of edit<\/a>, you may have already received one of these sheets. If so, it\u2019s important to give it to the proofreader.<\/p>\n\n\n\n<p><strong>Style sheets are incredibly useful for maintaining consistency through the different editing processes.<\/strong><\/p>\n\n\n\n<div class=\"wp-block-social-warfare-click-to-tweet social-warfare-admin-block\"><div class=\"sw-tweet-clear\"><\/div><a class=\"swp_CTT style1\" href=\"https:\/\/twitter.com\/share?text=Each+proofreading+symbol+or+mark+has+a+specific+meaning.+They%27re+designed+to+help+you+get+your+text+as+close+as+possible+to+perfect.&url=https:\/\/kindlepreneur.com\/proofreading-marks\/\" data-link=\"https:\/\/twitter.com\/share?text=Each+proofreading+symbol+or+mark+has+a+specific+meaning.+They%27re+designed+to+help+you+get+your+text+as+close+as+possible+to+perfect.&url=https:\/\/kindlepreneur.com\/proofreading-marks\/\" rel=\"nofollow noreferrer noopener\" target=\"_blank\"><span class=\"sw-click-to-tweet\"><span class=\"sw-ctt-text\">Each proofreading symbol or mark has a specific meaning. They're designed to help you get your text as close as possible to perfect.<\/span><span class=\"sw-ctt-btn\">Click To Tweet<i class=\"sw swp_twitter_icon\"><\/i><\/span><\/span><\/a><\/div>\n\n\n\n<p>Your proofreader\/editor is most likely to use common proofreading marks as set out in the <a href=\"https:\/\/www.chicagomanualofstyle.org\/help-tools\/proofreading-marks.html\" target=\"_blank\" rel=\"noreferrer noopener\">Chicago Manual of Style<\/a>. There may be some slight differences in how they comment on your document, but most proofreaders' marks are similar and standardized.<\/p>\n\n\n\n<p><em>Pro tip: It\u2019s always a good idea to use <a href=\"https:\/\/kindlepreneur.com\/best-proofreading-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">proofreading software<\/a> before you hand your manuscript over to a human proofreader!<\/em><\/p>\n\n\n\n<center><iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/OemVnzm9TGQ\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/center>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-punctuation-marks\">Punctuation Marks<\/h2>\n\n\n\n<p>The following marks focus on <strong>punctuation<\/strong>. They include inserting:<\/p>\n\n\n\n<ul><li>Commas<\/li><li>Dialogue tags<\/li><li>Apostrophes<\/li><li>Periods, question marks, exclamation points, etc.<\/li><li>Dashes<\/li><\/ul>\n\n\n\n<p>Most of these marks are easy to spot as they are a simple up or down arrow, like this:<\/p>\n\n\n\n<p class=\"has-text-align-center\"><strong>\u2303 or \u2304<\/strong><\/p>\n\n\n\n<p>The proofreader will insert whatever punctuation symbol you\u2019re missing.<\/p>\n\n\n\n<p><strong>The up arrow<\/strong> is used for inserting marks at the bottom of the word, such as a semicolon or comma.<\/p>\n\n\n\n<p><strong>The down arrow <\/strong>is used for an apostrophe or single quotation mark.<\/p>\n\n\n\n<p>The main exception to this is the symbol for inserting a period, which is a dot in a circle, as you\u2019ll see on the image below.<\/p>\n\n\n\n<div class=\"wp-block-image border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/punctuation-marks.png\" alt=\"punctuation marks for period, apostrophe, semicolon, colon, comma, and hyphen\" class=\"wp-image-22200\" width=\"450\" height=\"457\" srcset=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/punctuation-marks.png 600w, https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/punctuation-marks-296x300.png 296w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-operational-marks\">Operational Marks<\/h2>\n\n\n\n<p>A proofreader will use <strong>operational marks <\/strong>to indicate that something needs to be changed regarding:<\/p>\n\n\n\n<ul><li>Spacing<\/li><li>A new paragraph<\/li><li>A missing word<\/li><li>Deletion<\/li><\/ul>\n\n\n\n<p>Perhaps the most common and recognizable of these marks are the delete mark and the paragraph mark. But there are some that you may not be familiar with.<\/p>\n\n\n\n<div class=\"wp-block-image border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/operational-marks.png\" alt=\"operational marks for delete, close up, delete and close up, insert, space, and transpose, let stand, new paragraph, remove paragraph break, move to a new position, move left, flush left, flush right, move right, center, raise, and lower\" class=\"wp-image-22199\" width=\"450\" height=\"810\" srcset=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/operational-marks.png 600w, https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/operational-marks-167x300.png 167w, https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/operational-marks-569x1024.png 569w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-typography-marks-proofreading-abbreviations\">Typography Marks & Proofreading Abbreviations<\/h2>\n\n\n\n<p><strong>Typography marks<\/strong> deal with the words of each sentence. They look to see for proper use of lowercase letters, capitalization, and italics. These proofreading marks will also indicate a misspelled word, and any other sentence-level mistake.<\/p>\n\n\n\n<p>When looking through your document, you'll also see some proofreader marks that are simple <strong>abbreviations<\/strong>. These are ways for your editor to tell you that you need some form of proof correction there. Here are some of the most common ones.<\/p>\n\n\n\n<div class=\"wp-block-image border\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/typography-marks.png\" alt=\"typography marks for spell out and abbreviate, lower case, capitalize, capitalize first letter and lower case remainder, and let stand, set in italics, set in bold, wrong font, and set in small caps\" class=\"wp-image-22201\" width=\"450\" height=\"490\" srcset=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/typography-marks.png 600w, https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/06\/typography-marks-276x300.png 276w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Proofreading Marks: Conclusion<\/h2>\n\n\n\n<p>One proofreader's mark may differ slightly from another's, but they\u2019re generally close enough for you to tell what they mean.<\/p>\n\n\n\n<p>If you're not sure, you can always ask your copyeditor or proofreader about it. In fact, you should never be hesitant to ask them about any of the marks in the text that are confusing. This is part of the editing process, and editors make mistakes sometimes, too.<\/p>\n\n\n\n<p>Still, whether you're working from a word document, a pdf, or a hard copy, you can benefit from a proofreader's expertise. And although proof correction symbols aren't used as often today, they aren't likely to go anywhere, so familiarizing yourself with them can help you in the long run!<\/p>\n\n\n\n<p><em>Want to know more about proofreading? Listen to this short <a href=\"https:\/\/kindlepreneur.com\/e45-marketers-coffee-proofreading-for-your-book\/\" target=\"_blank\" rel=\"noreferrer noopener\">podcast episode<\/a> all about it!<\/em><\/p>\n\n\n\r\n<section class=\"standard-cta testimonial\" id=\"cta-block_60a2bbb51823c\">\r\n    <div class=\"cta-inner row\">\r\n                    <div class=\"cta-media col-md-4\">\r\n                                    <div class=\"cta-media-inner\">\r\n                    \r\n                        <a href=\"https:\/\/kindlepreneur.com\/click\/Atticus\" alt=\"Check It Out\" target=\"_blank\" rel=\"nofollow noreferrer noopener\">                        \r\n                                                    <i class=\"fa fa-play\"><\/i>\r\n                        \r\n                                                    <div class=\"img-overlay\"><\/div>\r\n                        \r\n                        <img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/kindlepreneur.com\/wp-content\/uploads\/2021\/05\/Atticus.png\" alt=\"Atticus - the #1 Book Writing and Formatting Software used by thousands of authors.\" height=\"1384\" width=\"2210\">\r\n                        \r\n                        <\/a>                    <\/div>\r\n                            <\/div>\r\n        \r\n        <div class=\"cta-body col-md-8\" style=\"text-align:center;\">  \r\n                            <a class=\"cta-heading\" href=\"https:\/\/kindlepreneur.com\/click\/Atticus\" alt=\"Check It Out\">\r\n                            <h3> Format Beautiful Professional Books<\/h3>\r\n                            <\/a>\r\n                        \r\n            <p>Easy to use, and and full of amazing features, you can quickly turn your book into a professional book.<\/p>\n            <a class=\"offer-button\" href=\"https:\/\/kindlepreneur.com\/click\/Atticus\" alt=\"Check It Out\" target=\"_blank\" rel=\"nofollow noreferrer noopener\">Check It Out<\/a>        <\/div>\r\n\r\n            <\/div>\r\n<\/section>\r\n\r\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Proofreading marks are still commonly used in many industries, and it&#8217;s important to understand them when writing and editing. Here&#8217;s why.<\/p>\n","protected":false},"author":24,"featured_media":20641,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"inline_featured_image":false,"footnotes":""},"categories":[16],"tags":[3899],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.9 (Yoast SEO v22.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Proofreading Marks: What Are They and How to Use Them<\/title>\n<meta name=\"description\" content=\"Proofreading marks are still commonly used in many industries, and it&#039;s important to understand them when writing and editing. 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